Terms of Reference: Administration and Analysis of a Questionnaire
Wetlands International is seeking qualified professionals to administer and analyze a staff questionnaire aimed at enhancing collaboration and teamwork across our Eastern African offices. This project will involve questionnaire finalization, data collection, analysis, and reporting of key insights and recommendations.
Objective
To assess the current state of collaboration and teamwork through a staff survey, providing actionable recommendations to strengthen these aspects across our offices.
Scope of Work
– Finalizing the questionnaire content
– Administering the survey to staff
– Analyzing collected data and reporting findings
– Presenting recommendations and an action plan
Timeline
– Questionnaire review and finalization: [Two days]
– Administration of Questionnaire and Data Collection: [5 days]
– Data Analysis and Reporting: [5 days]
– Final report by 29th November 2024
Submission Deadline
Proposals must be submitted by 1st November 2024 to [email protected].We appreciate all interested in this opportunity, but only shortlisted candidates will be contacted.
For more details and to submit a proposal, please see the attached Terms of Reference document.
Terms of Reference: Fundraising and Partnerships Officer(Closed)
Job Description
Position : Fundraising and Partnerships Officer
Countries : Kenya, Tanzania, Ethiopia and Uganda
Department : Programmes
Supervised By : Director – Eastern Africa
Location : Nairobi, Kenya (with regional travel when needed)
Background
Wetlands International is a non-profit organisation dedicated to safeguarding and restoring wetlands for people and nature. We are driven by the knowledge that safeguarding and restoring wetlands is urgent and vital for water security, biodiversity, climate regulation, sustainable development and human health. We bring knowledge into policy and practice, connect local actions in 100 countries to make a global difference, catalyse actions that support those that use or depend on wetlands, and we are passionate about the positive change we make for people and nature. See our website (www.wetlands.org ) for more information on the values, strategies and policies that guide our work.
1.0 Job Purpose:
The Fundraising and Partnerships Officer will play a crucial role in developing and implementing strategies to secure funding and forge impactful partnerships to support WIEA’s conservation and restoration projects across the region. This role will be essential in driving WIEA’s strategic goals, securing the resources needed for conservation initiatives, and provides an opportunity to work for an organisation that is. dedicated to preserving and revitalizing vital wetland ecosystems, making a significant and lasting contribution to environmental stewardship in the region.
2.0 Reporting Lines:
This role reports to the Director – Eastern Africa
3.0 Work Relationship:
3.1 Internal Context
Regional team including Regional Programme Manager, Communications and M&E Teams
Country Programme Coordinators
Global Office: Fundraising and Partnerships Teams
3.2 External Context
Donors and partner organizations
4.0 Key Responsibilities
Fundraising Strategy and oversight:
Contribute to the finalisation of the Fundraising strategy and implementation of the fundraising strategy to meet organizational goals.
Identify and pursue new funding opportunities from various sources including grants, foundations, corporate sponsorships, and individual donors.
Analyze and report on fundraising trends and opportunities.
Assess and strengthen capacity of staff in fundraising and introduce effective tools to optimize fundraising efforts
Provide training and coaching on securing restricted and unrestricted funds
Partnership Development:
Cultivate, expand and maintain relationships with key stakeholders including donors, partners, and government agencies.
Develop and manage partnerships that align with WIEA’s mission and objectives.
Develop partnership strategies to strenghten partnerships that enhance WIEAs influence and collaborative impact
Proposal Writing and Grant Management:
Collaborate with the Regional Leadership Team in preparing high-quality proposals, concept notes, and funding applications.
Ensure timely and accurate reporting to donors and funding agencies.
Monitor and evaluate the impact of funded projects to ensure compliance and successful implementation.
Donor Relations:
Work with Senior Management to build and maintain pipeline of prospective major donors and partners seeking strategic engagement opportunities
Develop and implement strategies for donor engagement and retention.
Provide regular updates to donors on project progress and impact.
Communications and Outreach:
Collaborate with the communications team to develop compelling content and materials for fundraising campaigns
Together with the communications team, utilize digital and traditional media to promote WIEA’s mission and attract new supporters.
Support the Director to attend and oversee leadership engagement and stakeholder convenings with donors and other partners.
Monitoring, Evaluation & Learning (ME&L):
Collaborate with Programmes Department to ensure that ME&L data is effectively communicated to donors, partners, and stakeholders.
Administrative Duties:
Maintain accurate records of fundraising activities and donor interactions.
Prepare reports and presentations for internal and external stakeholders.
Contribute to the overall strategic planning
5.0 Key Performance Indicators
Percentage of fundraising goals achieved.
Number and value of new funding sources secured.
Number and quality of new and maintained partnerships.
Percentage of successful proposals and funding applications.
Donor retention rate and frequency of engagement activities.
Number of staff trained and improvements in fundraising skills and capacity.
Percentage of reports submitted on time and in compliance with donor requirements.
Number of campaigns executed and growth in supporter base or donor engagement.
6.0 Qualification, Experience & Skills
6.1Professional Qualifications
A minimum of a Bachelor’s Degree in International Development, Business Management, Project Management or a related field.
A Master’s degree is an advantage.
6.2Relevant Experience
Minimum of 5 years of experience in fundraising, partnership development, or a related role, preferably in the non-profit sector.
Proven track record of securing significant funding and building successful partnerships.
6.3Essential Competencies & Skills
Excellent proposal writing, communication, and interpersonal skills.
Strong understanding of donor behavior and fundraising strategies.
Strong networking and relationship building skills, with the ability to engage stakeholders at various levels.
Ability to work independently and as part of a team in a fast-paced environment.
Knowledge of the conservation and environmental sector is an advantage.
6.4 Core organizational competencies
Professionalism
Accountability for results
Integrity and leadership
Teamwork
Relationship building
Communications
Organization and self-control
Language Requirement:
Good written and communication skills in English. Proficiency in additional languages is a plus.
How to Apply
Candidates should apply by sending the following:
An updated Curriculum Vitae (mandatory)
A cover letter (mandatory)
Expected Remuneration (Gross)
If you believe that your credentials meet the outlined profile, we invite you to apply by emailing your application to [email protected] not later than the 13th September 2024 with the subject “Application for Fundraising & Partnerships Officer”.
Only shortlisted candidates shall be contacted.
Terms of Reference: Fundraising and Partnerships Officer
Terms of Reference – WIEA Fundraising Strategy 2024 (Closed)
FUNDRAISING STRATEGY DEVELOPMENT
1. Background and Purpose of the Consultancy
In the past few months, WIEA has drafted a strategy document reflecting its ambition and strategic direction. WIEA is looking to hire a consultant to develop a comprehensive fundraising strategy that aligns with its ambition and enables it to implement its strategy fully. The fundraising strategy should:
Review WIEA’s current fundraising approach and practices (successful and unsuccessful ones).
Identify and analyse current and past donors and partnership/funding agreements or practices.
Define WIEA’s needs, fundraising priorities, goals, targets, timelines, and sustainability plans considering the current situation and WIEA strategy.
Align WIEA’s fundraising goals to the capacities of the organisation.
Ensure alignment of the fundraising strategy with the strategic objectives in the WIEA strategy.
Identify new donors /potential list of funding sources & opportunities and expand the existing list of prospects. More specifically, identify potential donors who support programs that align with WIEA’s goals.
Anticipating fundraising trends and adaptation measures including donor relations management measure.
Develop a concrete WIEA Fundraising Strategy and an action plan to operationalize it.
2. Role and Deliverables of the Consultant
To meet the objectives mentioned above, WIEA will expect the selected consultant(s) to:
Conduct fundraising needs assessment
Desk research and consultation with WIEA.
Review past practices of WIEA and objectives linked to fundraising (provide feedback).
Facilitate the process of developing the WIEA fundraising strategy.
Meeting the timeframe and deadlines agreed upon with WIEA.
2.1 Deliverables
Inception report outlining a) outline WIEA’s strengths and weaknesses in terms of its fundraising practice and track record and confirming the overview of funding ‘gaps’; b) confirming the next steps of the assignment (work plan and deliverables) c) table of content for the envisaged fundraising strategy
Draft fundraising strategy and plan in line with an agreed table of contents and inclusive of updated mapping of potential donors
Final fundraising strategy based on the feedback from WIEA
3. Timeframe & Coordination
This assignment is expected to require approximately ten consultancy days. It should start as soon as possible and be completed within two months.
The consultant(s) will work closely with WIEA staff. The Director will supervise the consultant’s work, progress, and deliverables. The progress will be assessed at least once a week so that any required adaptation can be agreed upon in a timely manner.
4. Competencies, Experience, and Skill Requirements:
Demonstrated track record of successfully advising CSOs to develop effective fundraising strategies.
Demonstrated experience in facilitating the organisational development of non-profit organisations, including in relation to the development of fundraising strategies.
Good knowledge of the Eastern Africa regional context.
Demonstrated track record in securing programmatic and core funding and demonstrated know-how in donor relations (including private donors).
Demonstrated track record in working with international NGOs including advising senior management and developing fundraising strategies.
Demonstrated knowledge of the funding landscape in Eastern Africa will be an asset
To have excellent facilitation and writing skills
5. Deadline and Submission of Expression of Interest
If you are interested in supporting our strategy development and meeting the criteria, please send us your application via email to [email protected] with the subject reading “Fundraising Strategy Development” no later than 15.07.2024 (COB). Your application package should include:
Expression of interest indicating your understanding of the assignment and relevant skills and experience
Proposed methodology and related timeframe.
Financial proposal comprising detailed quotation for the assignment, showing working days and expected fee.
Evidence of past fundraising projects or strategies related to fundraising development
Contact details of two references/previous clients.
Terms of Reference - WIEA Fundraising Strategy 2024
The Finance and Operations Officer will provide efficient and reliable Financial and Operational support for the Tanzania Projects and work closely with the respective project staff. S/he is expected to provide financial risk management, routine financial, logistics and administrative support as required for the Tanzania Country Program. S/he will work closely with other teams in Eastern Africa to ensure timely planning of office expenditures (supplier bills, procurements etc.) and that accurate financial records are kept.
2.0Reporting Lines:
This role reports to the Senior Finance and Operations Officer-Kenya (Technical) with a dotted line to Country Programme Coordinator (Administrative)
3.0Work Relationship:
3.1Internal Context:
Within Wetlands International Eastern Africa, the holder of this position relates with Tanzania Team; Eastern Africa Finance and Operations Team; Visitors from other Wetlands International offices.
3.2External Context
The holder of this position relates externally with suppliers, host organizations, donors, external consultants, especially those concerned with finance/ accounts support
4.0Key Responsibilities
Finance
Prepare and submit budgets to the Senior Finance and Operations Officer
Maintain proper cash flow, prepare quarterly forecasts in liaison with programs team for submission to Senior Finance & Operations Officer.
Prepare and submit fund requests to the Senior Finance and Operations Officer on time for smooth running of projects.
Prepare and check that all payment requests are in order with correct calculations, signatures, correct coding and sufficient supporting documentation.
Review the financial reports and ensure they align with the narrative reports
Capture journal entries for approvals and reconcile General Ledger and Sub Ledger accounts
Maintain an accurate and up to date record of accounting system reconciliations
Maintain an organized and well-documented and sequential filing system for all cash disbursement and payment vouchers
Assist in the preparation of accruals at grant close out and ensure all expenditures incurred for a project are fully captured
Prepare for and facilitate financial year audits and also handle audit queries to ensure smooth audits
Maintain an up-to-date inventory and Fixed Asset Registers
Prepare assets Insurance schedules, and annual premiums payment. Handle insurance claims for organizational assets
Prepare an annual reconciliation with supporting schedules of the asset register to the relevant accounting records.
Process Wetlands International Tanzania office payroll monthly and ensure all statutory deductions are remitted to the respective authorities on a timely basis.
Operations
Carry out travel bookings (flights, hotels, car hire etc.) as and when needed
Provide on-the-spot administrative support during events including workshops and trainings
Manage office telephone lines and messages
Ensure that visitors have been received and transported safely to their destinations.
Draft letters and other documents as needed.
Screen prices prior to making purchases to ensure organization enjoys the benefit of Value for Money.
Complete and maintain a database of suppliers and contacts
Perform general clerical duties such as photocopying, faxing, mailing; maintain an electronic and paper filing system and file correspondence accordingly
Maintain a calendar of events, assignments, reporting deadlines and payments due
Support the office drivers in ensuring proper documentation of vehicle movements and servicing and maintenance schedules.
Prepare contracts and subcontracts to consultants and service providers in liaison with WIEA HR, in line with Wetlands International internal control system and procedures
Ensure staff files are kept up-to-date at all times and are securely kept.
Assist staff in tracking and monitoring leave requests and leave statements.
Work with HR in facilitating staff capacity development based on available resources in liaison with the WIEA HR.
Responsible for ensuring the WITz office is compliant with current laws and regulation of the United Republic of Tanzania
Perform any other duties as may be assigned by your supervisor.
Procurement of project and office inputs and services according to WITz policies and procedures.
Custodian of WITz policies guiding organizational processes.
5.0Key Performance Indicators
Maintain an organized and well documented and sequential filing system for all cash disbursement; and reporting.
Prepare for and facilitate financial year audits and also handle audit queries to ensure smooth audits
Ensure at all times staff files are up-to-date
Ensure office meets all statutory requirements for compliance e.g OSH,
Ensure all procurements are done according to organizational policies and procedures
Ensure all payments are made with complete documents and are completed within reasonable time.
6.0Qualification, Experience & Skills
6.1Professional Qualifications
Preferably a first degree in Accounting, Finance, Bachelor of Business Administration or Commerce with a major in Accounting.
Certified Public Accountant (CPA)
6.2Relevant Experience
A minimum of 5 years of relevant experience in a similar position
Previous experience with local and/or International NGO has an added advantage
Knowledge of IT systems, Microsoft Office packages and/ or other accounting systems Good knowledge of administrative and financial rules and regulations and Tanzanian NGO administrative needs
6.3Essential Competencies
Ability to prioritize and meet deadlines
Organizational skills, particularly in respect of managing multiple tasks and clear records
Strong interpersonal skills
Ability to work under pressure, meet deadlines and handle multiple tasks simultaneously;
Ability to produce standard, accurate and well-documented reports;
Excellent writing and analytical skills;
Ability to work independently but also as part of a team
Fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment;
APPLICATION PROCEDURES
Candidates should apply by sending the followings as 1 PDF file:
1) An updated Curriculum Vitae, (Mandatory)
2) A motivation letter including one-page summary of experience (Mandatory)
3) Expected Remuneration (Gross in TZS) including Benefits (Mandatory)
4) Names and contact details of three professional referees (Mandatory).
We invite you to apply by emailing your application to [email protected] not later than 15th November 2023 with the subject Application for Finance & Operations Officer-TZ
Female candidates are highly encouraged to apply.
Only shortlisted candidates shall be contacted.
Job Description: Finance and Operations Officer - TZ
Support the Programme Coordinator in the effective management and coordination of the Wetlands Tanzania portfolio and ensure it effectively delivers against the work plan and results framework.
2.0Reporting Lines:
This role reports to the Programme Coordinator.
3.0Work Relationship:
3.1Internal Context:
Within Wetlands International Eastern Africa, the holder of this position relates with the Programme Coordinator, Project Officers, Finance and Operations Officer, Regional Programme Officer, Regional Policy and Advocacy Officer, Regional Communications Officer
3.2External Context
Outside of WIEA, the holder of this position shall relate with local and national authorities, partners, donors, community members and leadership.
4.0Key Responsibilities
Support community mobilization for effective implementation of Wetlands Tanzania initiatives.
Assist the Project Officer in coordinating the implementation of the project with the other CSOs.
Undertake participatory natural resource management in consultation with the local communities and other key relevant stakeholders.
Contribute to drafting of progress reports for the donors and Wetlands International network.
Liaise with project partners and teams with a view of ensuring high quality deliverables and outcomes.
Undertake logistical and administrative tasks related to project implementation including organizing project meetings and events, preparation and dissemination of meeting minutes, materials and results.
Contribute to development of bankable conservation proposals as part of the wider resource mobilisation strategy.
To raise awareness about the project and come up with ideas for alternatives livelihood activities.
Build good relationships with key stakeholders and partners. example TFS, local government and community.
Coordinate field activities.
Preparation of work plan and budget.
Manage day-to-day site operations of all projects.
Prepare and present periodic technical reports on the progress of implementation of project activities including timely donor reporting in the designated area.
Carry out relevant tasks on request and agreement with line manager.
Perform any other related tasks as assigned by the supervisor
5.0Key Performance Indicators
Assist in setting up of the program system.
Contribute to the progress reports.
Undertake in preparation of different events, trainings and workshops that create awareness on mangrove importance and value (their restoration, regeneration and conservation).
Support community mobilization in the program.
Liaise with project partners and teams with a view of ensuring high quality deliverables and outcomes.
Timely completion of tasks.
Build good relationships with others.
Self-improvement e.g., attending online courses, reading articles and improvement in report writing.
6.0Qualification, Experience & Skills
6.1Professional Qualifications
Bachelor’s Degree in Conservation, Natural Resource Management, Environmental science, forestry, water resources or terrestrial ecology or related field. A social development or community development degree with experience in Natural resource management will be considered.
6.2Relevant Experience
Minimum working experience of six (6) years in natural resources management in an NGO
Demonstrated knowledge and experience in project management and partner relations
Ability to work independently as part of multi-cultural teams in an international environment;
Proven track record in a similar position in the NGO sector in Eastern Africa;
6.3Essential Competencies
Strong leadership skills and demonstrated ability in team management and collaboration;
Excellent verbal and communication skills; good command of English and/or Swahili will be an added advantage;
Good project management skills.
Great report writing skills
Experience in proposal writing
Excellent organizational and networking skills, team-oriented attitude and ability to work as part of a team.
Self-management.
APPLICATION PROCEDURES
Candidates should apply by sending the followings as 1 PDF file:
1) An updated Curriculum Vitae, (mandatory)
2) A motivation letter including one-page summary of experience (mandatory)
3) Expected Remuneration including Benefits (Gross in TZS) (Mandatory)
4) Names and contact details of three professional referees (Mandatory).
We invite you to apply by emailing your application to [email protected] not later than 15th November 2023 with the subject Application for Programmes Officer-TZ’
Consultancy – Undertake Bio-Rights Feasibility Study To Link Alternative Livelihoods As Incentive To The Implementation Of Mangroves General Management Plan In Rufiji Delta – Closed
1. Introduction
Rufiji Delta Mangrove Forest Reserve was declared a National Forest Reserve in 1928 during the British colonial time and was gazetted under GN No. 30 (Cap 132). The Rufiji Delta Mangroves Forest Reserve covers an area of 53,255 ha and is owned and managed by Tanzania Forest Services Agency (TFS) that is under the Ministry of Natural Resources and Tourism (MNRT). To respond to the ongoing deforestation of Mangroves in the Rufiji delta, the government of Tanzania through Tanzania Forest Service (TFS) Agency and Wetlands International with financial support from the Blue Action Fund (BAF) developed and approved the management plan for the Rufiji delta mangrove forest reserve for the period 2021/22 – 2025/26.
This mangrove management plan includes four zones:
a) Production Zone: Forest areas supporting production
Production zone in the Rufiji Delta extends in the Northern, central and Southern Delta and it covers a total area of 30,000ha. The objective of establishing this category is to maintain productivity of the area while permitting sustainable harvesting of forest resources. Harvesting of mangroves is carried in this zone. Harvesting license is issued for harvesting of mangrove resources according to the harvesting plan and prevailing Government Notice and Guidelines. However, the allowable cut is determined after intensive forest inventory.
b) Total Protection Zone: Forest areas supporting protection
The Delta has 23,255 ha set for total protection. The objective of establishing the total protection forest area is to preserve vegetation and associated fauna and permitting only access for non-destructive and consumptive, scientific uses and protective functions. These are divided into three groups; a) environmentally stressed mangroves, b) mangroves that protect the coast from wind and erosion, and c) mangroves that maintain genetic resources and protect flora, fauna, and mangroves that are 60m from the riverbanks. In this zone, no harvesting is permitted. Research, training and other environmentally friendly activities like ecotourism, beekeeping and worshiping are permitted with permits
c) Development Zone: Forest areas supporting development
The Rufiji Delta in the Northern, central and Southern zones has potential areas that support developments. These areas are regarded as suitably defined, carefully controlled developmental activities at both the commercial level and that of the village. Unlike other zones, criteria for selection of this area depends not only on the nature of the forest but also on that of the adjacent areas. Emphasis here is on activities such as fishing, beekeeping and minor uses of mangroves tree products at the village level. In the few cases in which it would be considered appropriate, the construction of saltpans and aquaculture ponds in form of economic development might be considered. Included in this zone are those areas selected for scientific, educational and demonstration activities. The areas to be set aside for experimental plots are relatively far from villages to reduce the human disturbances factor. However, the proximity of some mangrove stands to towns or villages makes suitable for educational purposes. Unsustainable aquaculture in the Rufiji Delta mangroves that involves clear cutting of mangroves will not be allowed. Rufiji Delta has eco-tourism potentials though it has not been developed and promoted.
d) Rehabillitation/Recovery:Forest areas supporting rehabilitation
The Rufiji Delta has 7,000 ha of degraded mangroves due to human activities and natural calamities. The purpose of setting aside this area is to allow recovery and regeneration of mangroves by restricting access. Areas with good natural regeneration will be left to recover without planting while in areas where natural regeneration will not take place different planting methods will be used. The time to be allowed for recovery will vary from 3 – 25 years depending on the size, type and quality of the wood product desired.
2. Rationale for bio-rights feasibility study
Growing population densities, linked to climate change and land tenure are compromising per capita revenues. As a result, the traditional sources of income have become increasingly insufficient to support the livelihoods of many smallholder communities. These developments have forced many poor people to use unsustainably the environment in order to meet their short-term livelihood requirements. They are forced into a poverty trap that is to fulfil short-term needs, which overexploit environmental resources including mangroves forest, and this constrains long-term development opportunities and drives further degradation. This has a far-reaching impact on the livelihoods of the communities involved in unsustainable exploitation, as well as on stakeholders elsewhere who depend on the ecosystem services that are being degraded. Limited awareness among communities about the importance of ecosystem services for sustaining livelihoods exacerbates the harmful impact of this negative feedback loop on both livelihoods and the environment.
This mangrove management plan is expected to enable communities to manage mangroves resources properly. However this management plan, will only be implemented and deliver the required outcomes if enhancement of community participation is well achieved. This plan recognizes all villages adjacent to the Rufiji Delta Mangrove Forest Reserve with functional Village Natural Resources Committees (VNRCs) as potential local institution for natural resource base management. Beekeeper’s cooperatives, fish farmer’s cooperatives, BMU, traders, hoteliers, mangrove pole/log dealers and VNRCs are key local institutions in the implementation of this management. VNRCs are the key players that link the implementation of village natural Resources management plan (VNRMP) and the Rufiji Delta Mangrove Forest Reserve Management Plan. Schools, Women groups and individuals involved in farm forestry will also contribute to the management. These groups will be trained to strengthen their involvement in the management of the reserve. A transparent MoU between the community organizations and Rufiji Delta Mangrove Forest Reserve management will be developed.
The established Village natural resource committees provide a foundation for Joint Mangrove Forest management. The villages, which border the Rufiji Delta, the Village Councils, NGOs, LGA and CBS and Natural Resources Committees representative in collaboration with TFS, will prepare joint management agreements for the Rufiji Delta Mangrove, an agreement that will be between such villages, NGOs and TFS. Each village will be supported to prepare and review by-laws related to the management of the mangrove forest reserve of which will be used to manage the forest reserve on the area of forest reserve allocated to a particular Village for management.
The study conducted by Ntibona, (2022) looked on perceptions of mangrove-dependent communities in the Rufiji Delta on the impacts of conservation initiatives on local livelihoods based on four conservation themes of social impacts of conservation, legitimacy of conservation governance, acceptability of conservation management and ecological outcomes of conservation. Legitimacy of conservation governance influenced the most perceptions. Community inclusion, recognition and appreciation of community interests and priorities are key for sustainable conservation and local livelihoods.
Accordingly, conservation governance systems that are acceptable by people motivate positive perceptions and sense of responsibility towards conservation. Communities would be willing to engage in conservation if their position is adequately recognized and they are given the opportunity to exercise their mandate. Contrary, where conservation governance does not safeguard local views, interests and priorities, it amounts to community discouragement. This recall and emphasize for conservation actors to involve appropriately and adequately communities in conservation decision and planning. The management of the Rufiji Delta for the coexistence of mangroves and human occupations can be accomplished through revenue sharing between the conservation authority and local communities, as it has been done in other conservation areas like the Ngorongoro Conservation Area. (Melita and Mendlinger, 2013; Harriset al., 2020; Kimario et al., 2020) and Jozani–Chwaka Bay National Parks (Carius and Job, 2019).
The deforestation of mangroves has recently been rescinded since October 2021 following up development of this new management plan for the delta for the years 2020/21–2024/25, allowing local communities to license-harvest mangroves for poles only. This is due to the forest inventory carried out in 2018 by Tanzania Forestry Service Agency, which determined forest stocking level, volume and biomass, carbon stock as well as resources distribution. As a result, harvesting quota for poles and logs were estimated. Three species, Rhizophora mucronata, Ceriops tagal and Avicennia marina are allowed to be harvested from production zone only because the zone has a good tree stand with the tallest trees of a height of more than 5m. This result is necessitating bio-rights feasibility study to inform how best communities will be involved and collaborate with TFS in the sustainable management of mangroves resources. The key benefit of local community participation in conservation is that it effectively reduces protection costs in terms of time and money input by eliminating the need for outside technical expertise and human resources. Communities are natives of the delta, they have enough local traditional knowledge to manage mangroves, use mangrove resources in their daily livelihoods and are able to implement conservation programme for a longer period. Furthermore, their participation would increase public awareness on the benefits of conservation. The benefits are categorized into ecological (good air quality, increased mangrove quality, coastal area protection, increased fisheries), economic (increased income, creation of job opportunities, addressing social needs), cultural (culture preservation, increased social values), and legal (provision of licenses and proper harvesting plans).
3. Objective and Specific Tasks
The main objective of the consultancy is to undertake bio-rights feasibility study to enable Wetlands International, and Tanzania Forest Service Agency to apply Bio-rights mechanism in the Rufiji Delta as a community incentive for implementing Mangroves management plan for sustainable development of communities and mangrove conservation.
Specific tasks
Undertake village bio rights feasibility study to understand opportunities and challenges in implementing bio rights; and inform selection of the villages and communities to implement Bio rights mechanism and a plan for management of mangroves areas of each village;
Undertake policies analysis to understand how bio-rights initiatives are linked to policy in various ways. Largely, policies determine what can be accomplished by means of Bio-rights. Policies determine the potential role of local communities in natural resource management as well as the involvement of other relevant local stakeholders in the mangroves management plan implementation. Policies also determine the legal boundaries of what kind of interventions are allowed. Thus, policies either do or do not provide an enabling environment for Bio-rights projects. On the other hand, Bio-rights can serve as a tool to translate policies into practice. Operationalization of policies is considered a major challenge in many countries. Thus, it is very important for Bio-rights and policy development to take place in parallel with each other.
Undertake tenure rights analysis as securing of tenure rights to land and resources is a critical aspect of Bio-rights implementation. Where local communities have secure land tenure, this can significantly help to accomplish success. Most importantly, it ensures that local communities have full responsibility for meeting the conservation requirements set out in the contractual agreement, which makes it less likely that a third party will negatively interfere with the project success. Tenure rights provision might also increase wise stewardship of land and resources since communities are more likely to implement long-term sustainable practices on land that is their own. A risk of granting rights to resources is that long-term management strategies might be difficult to predict or influence. Assessing – and acting on – the pros and cons of rights provision should form an integral part of Bio-rights development and involvement in policy processes;
Undertake Law enforcement status and procedures. Involving communities in natural resource management linked to provision of incentives to support changes in unsustainable land use practices is just one means of accomplishing environmental conservation. The opposite approach, strict law enforcement, is also a potentially powerful tool. Community-based conservation and top down law-enforcement are not necessarily mutually exclusive. A potentially very powerful approach would be to incentivize local communities to refrain from unsustainable or illegal resource exploitation by means of Bio-rights, while simultaneously ensuring strict enforcement of contractual obligations;
Aligning to existing approaches: Review several approaches that are advocated nationally, regionally and globally and have significant potential for linkage to Bio-rights and propose which approach to be applied in the Rufiji Delta to meet the challenge of efficiently channeling financial benefits to local communities to ensure the sustainable use of resources;
Tapping into global markets: Review national, regional and international markets that have been developed applied for the provision of a range of ecosystem services for example, the carbon market, have become comparatively well established and is rapidly expanding. A major challenge for these markets is to ensure that financial resources are optimally used to accomplish the desired conservation objectives while ensuring that payments are provided to the right stakeholders;
Community-based Natural Resource Management (CB-NRM): Review and propose how CB-NRM can be applied in the Rufiji Delta. Nationally, efforts are being made to ensure greater involvement of local communities in the development and implementation of policies for the management of natural resources in their surroundings. This is considered desirable from an ethical perspective, but also to ensure that policies are adequately transferred from paper into practice. Over the years, various institutions gained experience with involving local communities in the process of consultation and policy development. Translating these policies into practice, with the sustained involvement of local communities, however, has so far lagged behind. Assuming availability of funding, Bio-rights could serve as a promising means to implement policy plans and shape local perceptions to favor sustainability;
Community-based savings schemes: Review and propose Community-based savings schemes such as Vikoba among others which have made significant investments in community-based savings schemes in which local community groups use their own income to generate savings to fund development activities. Focus will be on establishing groups, building capacity for managing financial resources and implementing development initiatives. The skills built through these schemes – such as skills in the distribution of tasks, taking independent action and designing development plans, for example – could greatly contribute to success for Bio-rights implementation. Meanwhile, payments provided for conservation and restoration activities could significantly augment the savings process. Savings schemes and Bio-rights could be implemented in parallel to each other, or consecutively, starting with a savings scheme (to build relevant capacity) followed by a Bio-rights intervention;
Ecotourism: Review and propose ecotourism attractions and mechanisms to be applied in Rufiji Delta. Many forest managers allocate a certain fraction of the revenue from tourism for communities living in or around a protected area. Often such payments are provided in cash. By disbursing community payments as part of a Bio-rights deal will encourage communities to appreciate and participate in conservation activities. TFS and local communities would be able to agree on a sustainability criterion, while creating a platform that enables local communities to be involved in the management of their surroundings. This will allow TFS management to be better adjusted to local aspirations and needs, and enable conflict resolution. Thus Bio-rights could help to transform the relationship between park management and local communities from being strictly financial to a more durable cooperative relationship that allows for participative management of protected areas;
Review and propose advantage and disadvantage of labelling products such as honey, timber among others from Rufiji Delta to ensure compliance with labelling requirements, production chains often require considerable reform of a large number of social and environmental aspects. In cases where local communities are involved in the use or cultivation of a certain product, Bio-rights might be well suited to guide this process. The revenue from sales of labelled products can be passed on to local communities by means of Bio-rights to cover the costs of modifying production processes and sustaining new ways of working. Likewise, the approach can help to accomplish the high level of organization and skills usually required to fulfill labelling requirements;
Adapting Bio-rights: Review and propose how bio-rights can be adapted in the Rufiji Delta. The typical Bio-rights approach as micro-credit conversion, Payment of Ecosystem Services (PES) and, in some cases, the subsequent establishment of a community-based revolving fund, modified funding structure might be desirable;
Identify and propose ways (steps) of involving communities in implementing bio-rights: Bio-rights can be implemented in the field, byproviding practical step-by-step description to help conservation and development practitioners getting started with the approach. These steps includes but not limited to i) project initiation, ii) project development, iii) contract negotiation, iv) practical implementation and v) project monitoring and evaluation.
4. METHODOLOGY
The main methods included:
Undertake document review, nationally, regionally and internationally;
Undertake interviews with communities, leaders, institutions and NGOs such as Wetlands International staff;,
Use Semi-structured interviews: After reviewing the documents, identify key outstanding questions and drafted interview guidelines for different categories of stakeholders;
Based on the document review and information from the interviews, the assessment follow a conceptual framework and result/ activities matrix to be developed by the consultant in consultation with Wetlands International. The framework and matrix will be used to structure the description and analysis of the mechanism. Once an initial draft of the report has been prepared, it will be reviewed by Wetlands International;
Hold different meetings to build capacity and trust building, presenting findings of the study for implementation, monitoring and sustainability.
5. EXPECTED OUTPUTS / OUTCOMES
a) Inception report;
b). Draft A bio-rights feasibility study report;
c). A bio-rights feasibility study report;
d) Capacity built and agreements signed with at least 10 communities.
6. TIMEFRAME
The total task is expected to be implemented by November 2023
7. PERFORMANCE MONITORING
The Tanzania’s Country Programme Coordinator, Regional Mangrove Specialist, Regional Programme Officer and Project Manager will be responsible for the review and approval of all deliverables.
8. CONTRACT TYPE
Wetlands International will issue a fixed-price contract for this work. The contract would comprise a set of fixed payments depending on the submission and acceptance of the deliverables listed in number 5 above, as per the consultant’s proposal and subsequent agreements.
9. MINIMUM QUALIFICATIONS AND EXPERIENCE REQUIRED
The Consultant should have the following profile:
A postgraduate Degree in Biodiversity Conservation and Management;
Extensive experience in projects of reforestation, natural resources/ mangrove restoration and rehabilitation of degraded areas;
Demonstrated knowledge and experience in understanding of Bio-rights in natural resources management of not less than 5 years;
Expertise in either Community-based Natural Resource Management (CB-NRM), land tenure rights, Community-based savings schemes, and Ecotourism of not less than 5 years;
Proven experience in undertaking similar assignments particularly stakeholder capacity building for the application of sustainable land and natural resources management practices, livelihood enhancement interventions and bio-rights;
Demonstrated experience of working with coastal communities and in coastal/seascape in Tanzania and particularly in Kilwa, Mafia and Rufiji Delta Ramsar site;
Vast experience in mangrove management planning and implementation and working with Tanzania Forest Services or any forestry conservation institutions in Tanzania;
Understanding on National, Regional and International policies and protocols related to wetlands and mangroves and coastal environment including relevant conventions;
Ability to engage proactively with a range of relevant stakeholders to ensure inclusion of all necessary partners.
Strong analytical skills
Proactive and able to work with minimal supervision and high degree of initiative, reliability, flexibility, and self-motivation.
Fluency in Swahili and English
Willingness to work travel in remote areas like Rufiji Delta in Tanzania
10. MODE OF APPLICATION
Applications with copies of CVs, testimonials and samples of previous work should be submitted on or before 10 October 2023 via email to [email protected]
All applications should include the following:
Letter of expression of interest(maximum 1 page)
Technical proposal (maximum 8 pages, Consultant’s profile emphasising previous experience in similar assignment, Description of the proposed approach and methodology with clear justifications, understanding of the ToR and tasks to be accomplished; Proposed work plan;
Financial proposal, which should:Be clear and output-based, highlighting key performance measures, while demonstrating value for money.
Invitation for Bids – Construction works for the Proposed Community Ecotourism Facility in Pate Island, Lamu County – Closed
1.0 Summary of Request
Wetlands International is extending an invitation to qualified and experienced contractors to participate in a bidding process for the establishment of a Community Ecotourism Facility on Pate Island, located within Kenya’s Lamu archipelago.
1.2 Background
Wetlands International is a global not-for-profit organisation dedicated to the conservation and restoration of wetlands, using landscape approaches that connect technical knowledge, policy dialogue and action on the ground to empower the communities we work with and catalysing the activities of diverse actors working toward empowering the communities we work with. Our efforts in the Western Indian Ocean (WIO) region contribute toward safeguarding and restoring degraded ecosystems for the benefit of people and nature. These include Mangrove Capital Africa, Save Our Mangroves Now! and Source to Sea: Eastern Africa Wetland Initiative which aims to improve the conservation and sustainable management of mangroves among other objectives.
Mangroves in the Western Indian Ocean are vital ecosystems that provide a wide range of ecological, economic and social benefits, including biodiversity conservation, coastal protection, carbon sequestration, livelihood support, water quality improvement and climate change adaptation. Conserving and restoring degraded mangroves in the region is crucial for the sustainable development and resilience of coastal communities and ecosystems in the region.
In Kenya, the mangrove ecosystems face a number of challenges that threaten their existence. Over exploitation of wood products is the main factor responsible for their degradation. Initiatives to reduce mangrove harvesting have been proposed by the National Mangrove Ecosystem Management Plan 2017 -2027. Ecotourism initiatives, for instance, have been recommended for the Lamu archipelago (a UNESCO World Heritage and Tourism Center). Kenya’s Blue Economy Strategies further underscores the need for sustainable marine resource management.
Some of the interventions being undertaken by Wetlands International include Community-based conservation and co-management where engaging local communities and providing incentives to protect and sustainably manage mangroves such as low impact nature-based community ecotourism initiatives. This initiative involves the construction of a connected mangrove boardwalk, bird-watching platform and accommodation facilities.
To achieve the above objectives, Wetlands International seeks to engage a contractor to establish a Community Ecotourism Facility in Pate Island, Lamu County.
2.0. Site Description and Definitions
Located within the Lamu archipelago in Kenya, Pate Island is historically rich with influence from the Arabs and Persians. The historic ruins of the once majestic palaces for sultans of the 15th and 16th Centuries remain, as do some mosques, stone walls and houses that were made from limestone, coral and mangroves. Despite centuries of harvesting, Lamu County still boasts the largest mangrove cover in Kenya, standing at 60%. Pate’s economic mainstay is fishing, with the fish dependent on mangroves, coral reefs and sea grasses to nest and breed, away from the harsh currents in the deeper waters. Aside from mangrove harvesting and trade, the local community can explore other sustainable ventures to supplement their revenue. This is through ecotourism ventures such as nature-based tourism, cultural/heritage tourism, and other innovative approaches.
The purpose of this invitation to bid is to identify qualified contractors to execute the works listed under Tables 1 and 2 within the agreed quality, budget and timeline. The general aim is to construct an inclusive low impact nature community ecotourism facility.
3.0. Scope of Work
Nature of works and location: This project covers construction in Lamu, Pate Island, Scope of Works, Bill of Quantity (BoQ), Technical Specification, and design drawing which are already finalised by Wetlands International’s appointed Architect Consultant.
Division of project into lots: The project is divided into two (2) lots. Lot 1 includes works as shown in Table 1, Lot 2 includes works as shown in Table 2 below:
Table 1: Spot facility space (LOT 1)
S.No.
Construction work
Quantity
1
Restaurant and Kitchen
1
2
Bandas / Lodges
10
3
Circulation and recreational deck
Transitional
Table 2: List of other construction work (LOT 2)
S.No.
Construction work
1
Excavation and earthworks within the ocean level
2
Substructure (above rooted foundation)
3
Superstructural stem
4
Step levels and boardwalks
5
Open framing and voids
6
Façade framing
7
External – Internal finishes
8
Fitting elements
9
Work-tops and dressers
10
Roof cover layer
11
Electrical works
Management of lots: The prospective bidder is eligible to submit bids for the 2 lots or only for 1 lot based on their capacity, qualifications, experience, and business objectives. Wetlands International reserves the right to award multiple lots to one or more contractors based on their technical and financial merits, and to the contract distribution option that is in Wetlands International’s best interest. The recommendation for the award of each lot will be based on the best value for money principle.
General specifications: The construction works will be carried out by Drawings, Bill of Quantities, and Technical Specifications provided by the project Architect and by all construction standards applicable in Kenya.
Site visit: Prospective Bidders are encouraged to visit the sites before submitting their offers to get familiar with site conditions that may affect their Proposals. Prospective Bidders are expected to make their arrangements to visit the site at their expense.
Wetlands International shall accept no excuse or claim from the selected firm for not knowing or being able to properly evaluate the site condition and requirements for the services to be carried out. Questions should be submitted in writing to Wetlands International by instruction provided under this invitation to bid.
Greening and accessibility: All construction works implemented directly or indirectly by Wetlands International shall be in line with the organisation’s commitments to sustainable practices and climate neutrality. As such, all construction muct adhere to low nature impact principles.
4.0 Expected Deliverables and Timeframe
It is expected that this project will be completed within 4 calendar months from the Start Date plus 6 months Defects Liability Period (DLP). The timely completion of these construction Works is of utmost importance for Wetlands International. Hence, it is important to measure the number of laborers that will be allocated to this project to maintain the timeliness of work completion.
Wetlands International will issue partial and final payments upon satisfactory completion of each Deliverable. The bidder may propose additional, or alternative deliverables to suit their recommended sequencing of the works and expected cash flow during the execution of the Works. Wetlands International will consider the Proposal as part of the technical evaluation.
Below are the expected deliverables, time frame, and payment distribution from Wetlands International as a reference in preparing Financial Proposals:
Table 3: Deliverables and Timeframe
S.No
Deliverable
Estimated Start and Completion Date
Payment Distribution
1
Excavation of top soil average 500mm deep and load spot positioning and spread on site as directed landscape grading, average 500mm deep and position all away as directed
15 – 30
October 2023
20%
2
Completion of restaurant, rest room, boardwalk platform and bandas including sanitary work
November – January 2024
50%
3
Completion of finishing works
February 2024 – March 2024
20%
4
Defect Liability Period
July 2024
10%
5.0 Eligibility and Qualifications
Bidders shall provide all the information and documentation requested in this section with its Proposal. Failure to submit the information below will lead to disqualification.
5.1 Documents to be submitted in the Technical Proposal
a) The bidder must be a registered construction company in Kenya and have no conflict of interest to the Project.
b) Technical Proposals shall include copies of original documents defining the constitution or legal status of the company, place of registration, and principal place of business.
c) A statement that the company (including all members of a joint venture and Sub-Contractor) is not associated, nor has been associated in the past, directly, or indirectly, with the Project Architect or any other entity that has prepared the design, specifications, and other documents for this Project.
d) The bidder must have a wide range of experience and technical expertise in the field construction (at least 8 years).
e) Work experience with international organisations will gain more scores in the bid evaluation.
f) Reports on the financial standing of the Prospective Bidder, such as profit and loss statements and auditor’s reports for the past three years.
g) Information to be submitted in the Technical Proposal:
i. Technical Proposal Submission Form (Annex B)
ii. Technical Proposal Letter (Annex C)
iii. Prospective Bidder General Information & Bidder’s Contact Details (Annex D)
iv. Staff Qualification and Experience (Annex E)
v. List of Machine and Equipment (Annex F)
vi. Proposed Project Implementation Plan of Works (Annex G)
vii Methodology (Detailed Methodology/approach to requirement detailing how to meet or exceed Wetlands International’s requirements for this assignment)
viii. Company Profile: Ensure to include information related to the experience of the company as required and shall include the following documents:
ix. Copy of the company registration document
x. Recent Financial Audit Report: The report should have been carried out in the past 3 years and be certified by a reputable audit organisation.
xi. Details of similar assignments undertaken in the last three years including the following information: – Scope of Project and Outcome of Project
xii. Reference / Contact persons
h) Information to be submitted in the Financial Proposal:
i. Financial Proposal Letter (Annex H)
ii. Summary of Financial Proposal (see sample in Annex I)
iii. Completed Bill of Quantities (Please refer to Excel files-Lot 1 and Lot 2 for BOQ details in Annex J)
5.2 Errors in Proposals:
Bidders are expected to examine all instructions and documentation of the TOR. Failure to do so will be at the Bidders’ own risk. In case of errors in the extension price, the unit price shall govern.
In the event of any discrepancy between the copies of the Proposals, the original shall govern. The original and each copy of the Technical and Financial Proposal shall be prepared in indelible ink and shall be signed by the authorized Contractor’s representative.
The Proposal shall contain no interlineations or overwriting except as necessary to correct errors made by the Bidders themselves. Any such correction shall be initialed by the person or persons signing the Proposal.
6.0 Evaluation Process and Method
Following the closure of the invitation to bid, Technical Proposals will be evaluated by the evaluation team. The evaluation will be restricted to the contents of the Technical Proposals and the reference checks.
6.1 Wetlands International will first evaluate the completeness and responsiveness of Proposals about:
Time of submission system is followed.
Submission of all documents requested in Section 5.0.
The Technical Proposal letter is duly signed
6.2 Proposals that fail to comply with the above will be disqualified and will not be given further consideration.
6.3 Wetlands International will then evaluate the technical merits of each Proposal using the rating system in Table 4 below.
6.4 A maximum of 70 points will be assigned to the Technical Proposals. Technical Proposals receiving 49 points (70%) or higher will be considered technically responsive. Non-technically compliant and non-responsive Proposals will not be given further consideration.
Wetlands International will evaluate the Price Proposals that pass the technical evaluation. The total number of points allocated for the Price Proposal is 30 points. The maximum number of points will be allocated to the Proposal with the lowest price. All other Price Proposals shall receive points in inverse proportion to the lowest price.
The recommendation for the award of the contract will be based on the Best Value for Money principle. The Proposal(s) obtaining the highest cumulative score(s) (Technical + Commercial) will be recommended for the award.
Table 4: Technical Evaluation Criteria
Criteria
Maximum Points
TECHNICAL EVALUATION
70
1.Firm’s Profile
• Number of years as an engineering firm providing similar services.
• Type and range of similar services previously provided.
(5)
2.Firm’s Experience
• List of completed services of similar nature completed in past three (3) years with reference.
• List of on-going services of similar nature with reference.
• Type of clients to whom the services were provided (Government, private sector, Organisations, others).
(15)
3. Proposed Solution (Approach, Methodology, Schedule of works, Quality & Time Control Plan)
• Understand of scope and objectives
• Proposed Implementation Plan showing the overall approach to be adopted in the execution of the works
• Detailed Quality Control and Monitoring to be used in the execution of the Works, addressing anticipated risks, handling of materials, workmanship and record keeping on site to track daily progress.
• Understanding of, and responsiveness to, Wetlands International requirements, social and environmental responsibility to the environment and climate change.
(20)
4.Resources (key personnel and equipment)
• List of key personnel proposed for the management team and site supervision including CVs, years of experience in similar services (proof required);
• List of construction equipment owned by the firm.
(20)
5.Financial Capacity
• Provision of Audited Financial Reports for the last three (3) years.
• Summary of project values for the last three (3) years.
(10)
FINANCIAL EVALUATION (Price Proposal)
30
TOTAL MARK (Technical + Financial points)
100
Each proposal will be assessed first on its technical merits and subsequently on its price. In making the final decision, Wetlands International considers both technical and financial aspects. The Evaluation Team first reviews the technical aspects of the offer, followed by a review of the financial offers of the technically compliant vendors. The proposal obtaining the highest overall score after adding the scores for the technical and financial proposals together, that offers the best value for money will be recommended for the award of the contract. All terms and conditions will be included in the contract agreement.
7.0 Project Management
Wetlands International will oversee the Works and the administration of the Contract, including the certification of payments through an appointed Project Management, or any other competent person, entity, or firm appointed by Wetlands International and notified to the Selected Contractor, to act in replacement of the Project Manager.
Supervision and Coordination
7.1 Contract will be supervised by, Project Architect, Wetlands International, in Kenya.
7.2 Wetlands International will supervise and inspect the Works during its execution through its Project Architect, or its representative. The Project Architect, or its representative, will provide instructions and clarify technical queries during the execution of Works in consultation with Wetlands International.
7.3 Wetlands International, through its Project Manager or its representative, will regularly check the progress of Works and notify the Selected Contractor if any defects are found. Such checks shall not affect the Selected Contractor’s responsibilities.
7.4 If the Selected Contractor fails to correct the defect within the time agreed with Wetlands International’s Project Architect or its representative, the Selected Contractor will be liable for Liquidated Damages.
7.5 Communications between parties shall be valid only when in writing. Notice shall be valid only when it is delivered.
Management Meetings
Either Wetlands International’s Project Architect, its representative, or the Selected Contractor may require the others to attend a management meeting. The business of a management meeting shall be to review the plans for remaining Works and to deal with matters raised under the procedure for “Delays and Extension of time” sets out under Wetlands International Contract for Construction.
7.7 The Project Architect or its representative shall record the meetings and provide copies of the record to those attending the meeting and to Wetlands International, including action points, and be responsible for each action point.
7.8 At least three meetings; a briefing meeting during the initial period, a review meeting in-between implementation of the project, and the debriefing meeting should be organized with zone office management except the meeting outlined in clauses 7.6 and 7.7.
Payment Certificates
7.9 The Bill of Quantities will be used to calculate the Contract Price for each Deliverable. The Selected Contractor will be paid for each deliverable accepted by Wetlands International and following the price for each Deliverable agreed in the Contract.
7.10 Wetlands International will certify acceptance of partial, substantial, and final Works through its Project Management, or its representative. No payments will be processed before a written certificate of satisfactory acceptance. Payments will be issued within a period defined in the Contract and following Wetlands International’s procedures.
ANNEX A: Additional Terms and Conditions
8. STANDARD OF CONDUCT
General:The construction company shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action concerning employees as may be necessary. Each construction company’s employee is expected to adhere to standards of conduct that reflect credit on themselves. Wetlands International reserves the right to direct the Construction Company to remove an employee from the worksite for failure to comply with the standard of conduct. The Construction Company shall immediately replace such an employee to maintain continuity of services at no additional cost to Wetlands International.
Neglect of duties shall not be condoned:This includes sleeping while on duty, unreasonable delays, or failures to carry out assigned tasks, conducting personal affairs during duty hours, and refusing to render assistance or cooperate in upholding the integrity of the worksite security.
Timeline for completion of the project:The timely achievement of the project is of utmost importance for Wetlands International. A contractual timeline will be part of the agreement signed with the successful bidder. Penalties for delays will be strictly enforced as per the applicable rate of the Government of Kenya.
Disorderly conduct, use of abusive or offensive language, quarrelling, intimidation by words, actions, or fighting shall not be condoned. Also not condoned is participation in disruptive activities which interfere with normal and efficient Wetlands International Operations.
Intoxicants and Narcotics:The Construction Company shall not allow its employees while on duty to possess, sell, consume or be under the influence of intoxicants, drug or substances which produce similar effects.
Criminal Actions:The law will be applied to the Construction Company’s employees incurring in criminal actions. Including but not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction or any official documents or records or concealment of materials facts by willful omission from official documents or records; unauthorized use of Wetlands International property, theft, vandalism, or immortal conduct; security violations; unethical or improper use of authority or credentials; and organizing or participating in gambling in any form.
Child Labor:Wetlands International has zero tolerance to child labor, and this should not be condoned by the contractor. All workers on site should be at least 18 years old.
Health, Safety, and Environment (HSE):The contractor must comply with internally accepted Health, Safety and Environment (HSE) standards.
9.0 POLICY STATEMENT TO BE SIGNED AND STAMPED
Wetlands International supports the goals of the Climate Change Global Compact
The Climate Change Global Compact is a strategic policy initiative for business that are committed to aligning their operations and strategies with ten universally accepted principles in the areas of environmental sustainability, Conservation, and ecological propagation.
Human Rights
Principle 1: Business should support and respect the protection of internationally proclaimed human rights; and
Principle 2: Make sure that they are not complicit in human rights abuses.
Labour
Principle 3: Business should uphold the freedom of association and the effective recognition of the right to collective bargaining.
Principle 4: The elimination of all forms of forced and compulsory labor
Principle 5: The effective abolition of child labor; and
Principle 6: The elimination of discrimination in respect of employment and occupation.
Environment
Principle 7: Business should support a precautionary approach to environmental challenges.
Principle 8: Undertake initiatives to promote greater environmental responsibility; and
Principle 9: Encourage the development and diffusion of environmentally friendly technologies.
Anti-Corruption:
Principle 10: Businesses should work against corruption in all its forms, including extortion and bribery.
10 SAFETY AND INSURANCE POLICY
The construction company shall execute all work by recognised procedures and guidelines to minimise accidents and protect lives and property, as well as the environment within which it operates. The company shall provide and thereafter maintain insurance against all risks in respect of its property and any equipment used for the execution of this project. The construction company shall provide and thereafter maintain all appropriate workmen’s compensation and liability insurance, or its equivalent, concerning its employees to cover claims for death, bodily injury, or damage to property arising from the execution of this project. The Contractor represents that the liability insurance includes sub-contractors. The construction company shall also provide and thereafter maintain liability insurance in an adequate amount to cover third-party Claims for death or bodily injury, or loss of or property damage, arising from or about the provision of work under this project or the operation of any vehicles or other equipment owned or leased by agents, servants, employees or sub-contractors performing work or services on this project.
11 QUALITY CONTROL
The Construction Company shall institute an appropriate inspection system including control tables of duties to ensure the predetermined duties are carried out by their staff. Any shortcomings and/or substandard conditions noted in such inspections shall be promptly corrected and improved; any conditions beyond the responsibility of the Construction Company shall be brought to the attention of Wetlands International’s representative on site for disposition. It is Mandatory that all materials should conform to the specifications / standards listed in the drawings and BOQ. All materials shall be subjected to quality checks and certified okay by the designated personnel before use. Any change in specification must be extensively discussed with Wetlands International.
12 INDEMNIFICATIONS
Wetlands International shall not be held liable for any negligence of the contractor in discharging his/her responsibilities. Wetlands International shall take steps to be indemnified should the negligence be considered significant.
The contractor shall indemnify, hold and save harmless and defend, at its own expense, Wetlands International shall protects its officials, agents, servants and employees, from and against all suits, claims, demands and liability of any nature or kind, including their costs and expenses, arising out of the acts or omissions of the contractor or its employees, officers, agents, servants and subcontractors in the performance of this project.
This provision shall extend, inter alia, to claims and liability in the nature of workmen’s compensation, product liability and liability arising out of the use of patented inventions or devices, copyrighted material or other intellectual property by the Contractor, it’s employees, officers, agents, servants or sub-contractors. The obligations under this Article do not lapse upon termination of this project Agreement.
13 WARRANTIES
The entire project shall be guaranteed for a period of one month. Within this month Contractor shall be responsible for any malfunctioning, leakages, and others considered as negligence on the part of the contractor. The contractor shall take steps to address such challenges at no cost to Wetlands international. The contractor shall be held more liable.
Note:
No job out of the scope of the BOQ shall be allowed without the written permission of Wetlands international officials. The request shall be routed through the Supply team. Any lump sum fund allocated shall only be expended with the written permission from Wetlands International officials.
ANNEX B: Technical Proposal Form
The following Annexes and information there within are considered an integral part of this submission and must be provided for the Proposal to be considered. The information should be provided according to the sample format. This PROPOSAL FORM must be completed, signed, and returned to Wetlands International. The proposal must be made by the instructions contained in this Request for Proposal.
Information
Any request for information concerning this invitation must be forwarded in writing by email to [email protected] with specific reference to the invitation.
Hard copies should be delivered to our offices as follows;
In Nairobi – Wetlands international, Woodlands Court, Woodlands Road, off Dennis Pritt Road, House No. 9
In Lamu-KEFRI, Wetlands International office, Mokowe Lamu.
Declaration
The undersigned, having read the Terms of Reference, the Wetlands International Contract for Construction Works, and the Wetlands International General Terms and Conditions, set out in the attached document, hereby offers to supply the services specified in the Terms of Reference at the price or prices quoted in the Schedule of Prices, by the specifications stated and subject to the Terms and Conditions set out or specified.
Name of authorised representative: _______________________________________
Validity of Offer (not less than 30 days): _______________________________________
Currency of Offer: _______________________________________
Annex D: Prospective Bidder General Information & Bidder’s Contact Details
Prospective Bidder General Information
Description
Information
(To be filled by the Prospective Bidder)
Remarks
Registration number
Company Grade
Specialty
Expiry Date
Legal Status
Provide certified copies of Registration
Written power of attorney of the signatory to the Bid
Provide original or certified copy of the power of attorney attested by a Notary
VAT Registration No.
Prospective Bidder’s Contact Details
Name and Title of Contact Person
Address of Contact Person
Telephone/Cell number of Contact
Person
Email of Contact Person
Annex E: Staff Qualification and Experience
Qualifications and experience of key management and technical personnel proposed for this Project. Signed CVs (Max. two (2) pages) of all proposed key staff must accompany the submission, and it should be noted that substitution of staff during Project implementation shall be subject to the approval of Wetlands International. (Key Personnel of all sub-contractors must also be listed along with the name of the sub-Contracting Companies). A detailed organisation chart of the company, including the location and staffing of existing offices must also be attached to the offer.
Construction Management
A. Key Professionals
Name
Position
Task
B. Support Staff
Name
Position
Task
Annex F: List of Machine and Equipment
No
List of machine and Equipment
Quantity
Remark (rent, own, year of production, condition)
1
Mini Compressor Roller
2
Tipper
3
Mixture
4
Mini – Excavator
5
Concrete vibrator
7
8
9
10
Note: Please add more rows if you have more data to be presented here.
Annex G: Proposed Project Implementation Plan
The proposed Project Implementation Plan of Works and schedule of activities must be submitted with this Technical Proposal.
The work plan and schedule should be prepared in detail to the extent possible and include time allocated to sites- and district-level periodic progress review meetings and preparation of agreed progress reports.
The Prospective Bidder may be asked to provide clarification or present the Proposed Plan to Wetlands International as part of the Proposal evaluation process. The Selected Contractor will submit the final Project Implementation Plan for Wetlands International’s approval within [fourteen (14)] calendar days of the Effective Date of the signed Contract.
The Project Implementation Plan submitted by the Selected Contractor and accepted by Wetlands International will be part of the agreement signed with the Selected Contractor. Penalties for delays will be strictly enforced as per the General Terms and Conditions.
The Proposed Implementation plan shall include:
Implementation methods,
Quality control strategy,
Schedule for all activities in a bar chart format, personnel plan in line with scheduled deliverables and payment,
Analysis of anticipated Project risks, and their approach to mitigate and control such risks,
Proposed approach to mitigate negative social and environmental impact on local community by the Project,
Approach to address labor’s rights and their health and safety
Annex H: Sample of Financial Proposal (from BOQ)
Complete the BOQs for appropriate LOT NUMBER shared and provide the summary below in Table (or only for applicable Lot).
Table-1: Summary of Financial Proposal for LOT 1
Lot #
ID
Location Name
Work Type
Total Value (NPR)
1
JN01
Lamu
Restaurant
2
JN02
Lamu
Transitional Board walk
3
JN03
Lamu
Bandas
Total Value
(Excl VAT)
VAT
Total Value
(Incl VAT)
Table-2: Summary of Financial Proposal for LOT 2
Lot #
ID
Location Name
Work Type
Total Value (NPR)
1
JN04
Lamu
Excavation and earthworks within the ocean landscape
2
JN05
Lamu
Construction of the restaurant facility and supporting structures (Transitional deck)
3
JN06
Lamu
Construction of supporting structures to withstand and the structural needs
4
JN07
Lamu
Structural base for ten bandas – 6 RCC pillar size; 10X2X2 ft.
5
JN08
Lamu
Transitional Board walk
6
JN09
Lamu
Construction of cemented foundation from the ocean level to entry of the eco – tourism facility
7
JN10
Lamu
External and Internal finishes
8
JN11
Lamu
Roof cover layers
9
JN12
Lamu
Open framing and voids
10
JN13
Lamu
Electrical works and fittings
11
JN14
Lamu
Plumbing works and fittings
Total Value
(Excl VAT)
VAT
Total Value
(Incl VAT)
Notes:
Wetlands International will assume that the Prospective Bidder has factored in its offer all causes that may influence the prices.
All prices are inclusive of all fees, sub-contractor fees, documentation reproduction, legal fees, contingencies, and administrative fees, all taxes, or any other fees necessary to the Prospective Bidder to achieve the Objective of the TOR.
All amounts should be quoted in [Kenyan Local currency KES].
The Selected Contractor shall be paid only upon Wetlands International acceptance of the work or deliverable.
Inform the Bank, branch, and account information. Indicate names of persons operating the agency account. All payment will be done through bank transfer.
The Prospective Bidder may suggest the alternative payment schedule (the manner in which payment is requested), with justification of each installment with the Deliverables Wetlands International will receive against each installment required.
In case, advance payment is requested, the Selected Contractor should provide an unconditional guarantee issued by a bank on behalf of the Selected Contractor and in favor of Wetlands International to guarantee either submission of deliverables according to the Contract, or to refund the advance to Wetlands International in case of default by the Selected Contractor. The Selected Contractor must bear any charges for such guarantee.
INVITATION FOR BIDS: CONSTRUCTION WORKS FOR THE PROPOSED COMMUNITY ECOTOURISM FACILITY IN PATE ISLAND, LAMU COUNTY
